Description

SUMMARY

Open until filled-

This role provides financial and procurement support by assisting with purchasing activities, vendor setup, P-Card compliance, and maintaining required documentation. It supports Foundation accounting through reconciliations and preparing revenue and expense entries, as well as grant-related billing and tracking. The position also handles budget entries, monthly financial reporting, account reconciliations, and year-end closeout tasks, including audit preparation. Additional responsibilities include preparing reports, maintaining confidentiality and accuracy, collaborating with stakeholders, and recommending process improvements.

DUTIES AND RESPONSIBILITIES

Procurement & Purchasing Support

1. Work collaboratively with the Procurement Manager to ensure purchasing activity aligns with College policies, North Carolina community college system rules, and state procurement requirements.
2. May review requisitions for accuracy of account coding, availability of budget, and compliance with purchasing thresholds.
3. Assist with vendor setup, W-9 collection, and verification of vendor compliance (e.g., E-Verify, NC Secretary of State registration)
4. Assist with approval of Amazon orders.
5. Support purchasing card (P-Card) reconciliation and monitor user compliance with College and state policies.
6. Maintain proper documentation for procurements, including quotes, bids, sole-source justifications, and contract records.

Foundation Accounting & Financial Activity

1. Assist with routine accounting functions for the Gaston College Foundation, including monthly reconciliations.
2. Prepare or enter revenue and expense entries related to scholarships, endowments, annual fund contributions, grants administered through the Foundation, and departmental Foundation accounts.
3. May assist with grant drawdowns, billing, and receivable tracking for Foundation-managed or pass-through grants. 

Budget Entry & College Accounting

1. Prepare and post budget journal entries as needed for assigned functional areas, ensuring accuracy and appropriate documentation.
2. Update and maintain monthly internal financial reports to support management review and decision-making.
3. Match transactions, reconcile monthly activity, and prepare check requests for WEX fuel card accounts.
4. Support year-end closeout activities, including preparation of accruals, deferrals, and audit-ready schedules.
5. Assist the Controller during the annual audit by gathering supporting documentation and preparing requested reports.

General & Administrative

1. Prepare financial and operational reports for management as assigned.
2. Maintain a high level of professionalism, confidentiality, and accuracy in all financial operations.
3. Identify and recommend process improvements to enhance efficiency, customer service, and financial controls.
4. Work collaboratively with internal and external stakeholders, fostering positive and constructive working relationships.
5. Perform other duties as assigned.

MINIMUM EDUCATION QUALIFICATIONS

• Bachelor’s degree from a regionally accredited college or university with major coursework in accounting or similar major.

MINIMUM EXPERIENCE QUALIFICATIONS

• Minimum of two years of progressively responsible experience performing professional-level accounting work required.
• Experience with spreadsheets (Excel) and word processing (MS Word) required.
• Experience in nonprofit or Foundation accounting preferred.
• Experience in government, higher education, or fund accounting preferred.
• Experience with procurement or purchasing processes preferred.
• Experience with Ellucian Colleague preferred.

PHYSICAL REQUIREMENTS

• Work is performed in a standard office environment requiring extended periods of sitting. Some walking, standing, and bending required. Must be able to lift up to 15 pounds. 
• Position may occasionally require overtime or evening hours and may involve handling multiple deadlines.

Salary/Compensation: $44,641 per year